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Searchlight 2017 rules and regulations
By
CBC Music

Published

January 16, 2017

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CBC Music’s Searchlight 2017 Contest (“Contest”)

From Tuesday, January 17, 2017 at 12:01am ET to Sunday, April 9, 2017 (“Contest Period”)

Entry submission period begins on Tuesday, January 17, 2017 at 12:01 am ET and ends Tuesday, February 7, 2017 at 11:59p.m. ET
(“Submission Period”)

Contest Parties:
Canadian Broadcasting Corporation (“CBC”)
Banff Centre for Arts and Creativity (“Banff Centre”)
National Arts Centre (“NAC”)

THIS CONTEST IS INTENDED FOR RESIDENTS OF CANADA AND WILL BE INTERPRETED ACCORDING TO CANADIAN LAW.

1. HOW TO ENTER

No purchase required. To enter the Contest, visit the CBC Music Searchlight 2017 Contest page at www.cbcmusic.ca/searchlight (the “Website”) and submit during the Submission Period, your own video recording of yourself (“Artist”) or your band, your choir or your group (“Band”) performing an original song composition (original words and music composed by you/your band/choir/group) (“Your Video”), the recorded audio file of the song being performed in Your Video (“Your Song”), indicate your Region, your address (see below), the Artist name and each Band member name (as applicable) and any other information requested on the Entry Form.

Your region. Your region will be one of 23 geographical areas of Canada (areas determined by CBC and may be modified by CBC as necessary), where (or closest to where) the Artist or the majority of the Band members live (“Region”), based on the addresses provided on the entry form. If CBC determines for any reason that you are entered in the wrong Region, it reserves the right to transfer your entry to another Region.

To be valid, Submissions must be received no later than Tuesday, February 7, 2017 at 11:59:00 p.m. ET.

Limit of one entry per Artist/Band. If you attempt or are suspected of attempting to enter more than once, or use robotic, automatic, programmed or any other methods of participation not authorized by the Contest Rules, it will be deemed as tampering and will void your entries, votes or other results of such participation.

You must have the permission from all Band members (and their parent/guardian if under the age of majority in your province) to enter Your Song and Your Video in the Contest.

Your Submission

Your entry, includes all information provided in the entry form on the CBC website (the “Entry Form”) as well as Your Video and Your Song (collectively, your “Submission”). Your Submission will be subject to “Your Content Submission Guidelines” under the cbc.ca Terms of Use available at http://www.cbc.ca/aboutcbc/discover/submissions.html.

Please note that the Your Song and Your Video cannot be modified, changed or substituted once the Entry Form has been submitted.

Your Song should be less than 10 minutes in length and must be of a quality fit for radio play and in one of the following formats: .mp3 or .wav. Your Song must be an original composition (words and music) by the Artist/Band and performed by the Artist/Band.

Your Video should be less than 10 minutes in length.
Your Video must feature Your Song, and must show the Artist and/or the Band (as applicable). Your Video can feature either a live performance or a dubbed pre-recorded one.
We accept the following video formats:
MP4
MOV (Quicktime)
Video Codec H.264
Minimum Video Requirements
Video Bitrate - at least 2900 kbps or 2.9 Mbps
Audio Bitrate - at least 128 kbps
Resolution - minimum 720p (1280x720)
Special characters and spaces must be removed from the file name
Ratio must be either 16:9 or 4:3

Your Video and Your Song must be the original work of the Artist/Band and must not infringe on third party rights.

You declare that your Submission (which includes Your Video and Your Song as well as all information submitted as part of your Entry Form) is true, accurate and legal, particularly with regard to third party rights including copyright, rights to image, reputation and privacy, the Criminal Code and any other legislation applicable in such matters.

You declare that you have consent from any people appearing and/or performing in Your Song and Your Video (including parental consent for minors) and all authorizations required to grant the license specified herein to CBC. You agree to comply with standards of proper conduct in your Submission, Your Song and Your Video, as specified in the Submission Guidelines available on the cbc.ca site. CBC reserves the right to decide whether to post Your Video, at its sole discretion. Your Submission will become the property of CBC and will not be returned to you.

Any Submission deemed by CBC to be inappropriate, not suitable for its audience, or not up to a standard required for radio play and/or performance as part of this Contest or otherwise, will be disqualified at the sole discretion of CBC. Submissions may not show clothing items bearing visible business, designer or sports logos or design. Submissions must not: (i) contain threatening, abusive, libelous, defamatory, obscene, vulgar, pornographic, profane or indecent information of any kind; (ii) violate or encourage anyone to violate any law or regulation; (iii) contain advertising or commercial messages.

By submitting your Submission (which includes Your Song and Your Video), you grant CBC a royalty-free, perpetual, non-exclusive, irrevocable, unrestricted, worldwide license to publish, reproduce and distribute your Submission in all media, in whole or in part, on all digital platforms, and by any other means of communication controlled or authorized by the CBC. You waive all moral rights to your Submission and authorize CBC to use the Artist/Band name(s), picture(s) and voice(s), where applicable, in conjunction with the use of Your Song, Your Video and the Contest. Collective agreement provisions may apply. For more details, see our broadcast waiver at: http://www.cbcmusic.ca/posts/17932/searchlight-broadcast-waiver

By entering the contest, you agree to the use of Your Song and Your Video as part of CBC’s on-line broadcast programs, such as podcasting, that may be digitally transmitted to a user and intended for 'on demand' streaming or time-shifted playback and/or storage (without the ability to manipulate or otherwise control Your Song and Your Video embodied in these programs). You also agree that CBC has the right to use Your Song and Your Video for broadcast on TV, radio and online, and that this does not and will not infringe the rights of any third party including, but not limited to copyright, trademark, privacy and personality rights. By entering this contest, you agree to the waiver, rules and regulations as stated here and grant to CBC an unlimited mechanical copyright license, to the extent required, to reproduce Your Song and Your Video for these purposes.

For the avoidance of doubt, you will retain all ownership rights in and to Your Song and Your Video, subject to any agreement entered into with CBC stating otherwise. You understand that Your Song and Your Video may be shared by you and others on the Internet through social media or otherwise and that CBC is not responsible and cannot control such redistribution.

If the Artist/Band is represented by a music label, the Artist/Band must have the consent of the label and the label must agree that the Artist/Band may consent to the terms of the Contest. It is Artist/Band’s responsibility for obtaining this consent.

2. ELIGIBILITY

Contest is open to all Canadian residents (to be eligible, the majority of Band members must be Canadian residents) aged 13 or older as of the Contest opening date. For any Artist/Band member over 13, but who has not reached the age of majority in their province, as of the Contest opening date, parent or guardian consent is necessary to enter the Contest. Where appropriate, the terms “C/contestant” and “W/winner” mean parent or guardian of that person.

Employees of CBC, contest Parties and its affiliates, as well as such employees’ immediate family (father/mother, brother/sister, son/daughter) or persons living under the same roof are not eligible to enter the Contest.

Any Band member not listed in the Entry Form and not appearing and performing in Your Video and performing on Your Song, will not be considered eligible for the Contest.

3. PROCEDURE FOR AWARDING PRIZES

There are 4 rounds of the Contest:
Round 1: Regional Semi-Finals;
Round 2: Regional Finals;
Round 3: National Semi-Finals; and
Round 4: National Final.

Winners of Rounds 1 and 2 will automatically move on to the next round. Winners of Round 3 will be contacted and must be willing and eligible to participate in Round 4 and accept the prize (if awarded). One (1) Grand Prize winner (the “Grand Prize Winner”) will be awarded from Round 4 (the National Final Contest. Winners will be determined based on either public voting results or a judging panel decision, as further described below.

ROUND 1: Regional Semi-Finals
Once accepted as an eligible Submission, Your Video will be posted on the Website (the “Posted Videos”), and will be subject to public voting beginning on Tuesday, February 14, 2017, at 3:00 p.m. ET until Monday, February 27, 2017, at 2:59 p.m. ET (the “Round 1 Voting Period”).

The public can vote once per Posted Video per day during the Regional Semi-Finals Voting Period.
Round 1 Posted Videos will also be evaluated by a judging panel comprised of CBC Music representatives (the “CBC Music Judging Panel”) based on the “Judging Criteria” (set out below).

There are up to 207 Round 2 positions (9 for each Region) available to be awarded from the CBC Judging Panel decision based on Judging Criteria (as described below) and up to 23 Round 2 positions (1 for each Region) available to be awarded based on public voting results, subject to the number of applications and Regions, for each of the 23 Regions.

At the end of the Round 1 Voting Period, the nine (9) Posted Videos in each Region with the highest scores from the CBC Music Judging Panel, and the one (1) Posted Video in each Region with the most public votes, will automatically advance to the Round 2: Regional Finals.

If a high number of Submissions are received, CBC may, in its sole discretion, limit the number of Posted Videos to 100 per Region for public online voting. If a Region has fewer than 10 Submissions, the number of Submissions to make the next stage of the Contest may be less than 10, and will be determined by CBC in its sole discretion.

ROUND 2: Regional Finals
Once announced as a Round 1: Regional Semi-Finalist winner, Your Video will be posted for the Round 2 Regional Finals on the Website (the “Round 2 Videos”) and will be subject to public voting from Tuesday, March 7, 2017 at 3:00p.m. ET until Monday, March 13, 2017, at 2:59 p.m. ET (the “Round 2 Voting Period”).
The public can vote once per Round 2 Video per day during the Regional Finalist Voting Period. Round 2 Videos will also be evaluated by a judging panel comprised of judges from CBC Music and judges selected by CBC Music (the “Searchlight Industry Judging Panel”) based on the Judging Criteria.

There are 23 Round 3 positions (1 for each Region) available to be awarded from the Searchlight Industry Judging Panel decision based on Judging Criteria (as described below) and 2 positions available to be awarded based on public voting results
At the end of the Regional Finals Voting Period, the 23 Round 2 Videos (one (1) from each Region) with the highest scores from the Searchlight Industry Judging Panel, and the two(2) Round 2 Videos with the most public votes will automatically advance to the next stage of the Contest (National Semi-Finals).

The winning 25 Round 2 Videos will also be uploaded to CBC Music’s YouTube page, where they will be branded with the CBC Music logo and will remain for a period of up to 6 months. Such Videos may be copied and shared on the Internet, including by third parties and through social media, and it is understood that such copying and distribution may not be in the control of the CBC.

ROUND 3: National Semi-Finals
Once announced as a winner of the Round 2 Regional Finals, Your Video will be posted for the Round 3 National Semi-Finals on the Website (the “Round 3 Videos”) and will be subject to public voting from Tuesday, March 14, at 3:00p.m. ET until Friday, March 17, at 2:59 p.m. ET (the “Round 3Voting Period”).
There are three (3) Round 4 positions available to be awarded based on the Searchlight Judging Panel decision and one (1) Round 4 position available for the Round 3 Video with the most votes overall, for a total of four (4) Round 4 positions.

The three (3) Round 3 Videos with the highest scores from the Searchlight Industry Judging Panel, and the one (1) Round 3 Video with the most public votes will be the winners of the National Semi-Finals and, subject to meeting all eligibility criteria and requirements, will advance to the Round 4 :National Contest.
Winners will be contacted by telephone or by e-mail during the week of March 20th, 2017 and must be available on the days of March 25 and 26th. If a winner cannot be reached within 48 hours following the first attempt of contact, declines the prize, is unable to fully participate in the Round 4 National Contest, fails to return the required release forms, or is otherwise ineligible, the offer will be forfeited and CBC has the right, at its sole discretion, to select another Round 3 winner.

Winners of the Round 3 National Semi-Finals will be announced on the Website and will be announced on CBC Radio’s Q, at a time and date to be determined.

Round 3 National Semi-Final winners (the “Round 3 Winners”)will receive the following (the “Round 3 Prize”):

Return economy airfares to Toronto for the Artist/Band (up to a maximum of eight (8) Band members whose names appear on the Entry Form), and for the Artist/Band members’ parent/guardian(s) if Artist/Band member is a minor), from the Canadian airport closest to the Artist/Band member’s Region (as determined by CBC), at a date to be determined;

Accommodation for the Artist/Band (up to a maximum of eight (8) Band members whose names appear on the Entry Form), and for the Artist/Band members’ parent/guardian(s) if Artist/Band member is a minor), at a hotel in Toronto, to be chosen by CBC in its sole discretion (double occupancy);

A chance to compete in the Round 4 National Contest by performing Your Song at a CBC Toronto studio (the “Performance”). CBC Toronto will record the Performance (the “Performance Footage”). The Performance Footage (and any other Footage, defined below) will be incorporated into in the CBC Searchlight 2017 production (the “Searchlight Show”), in CBC’s sole discretion, to be broadcast and otherwise distributed and promoted.

Each Round 3 winner will receive a commission from the National Arts Centre to perform at the CBC Music Searchlight concert in Ottawa on July 2, 2017, as mentioned in the grand prize description below.

Prize Value: = approximately $4,500 per Artist/Band member

The Round 3 Prize includes only what is specifically described and no other allowance will be granted. Round 3 Winners will have to pay all other expenses including, but not limited to: meals and beverages; transportation costs, including round-trip transfers between the winner’s residence and departure airport and between the destination airport and hotel; travel insurance (cancellation, medical, etc.); gratuities, tips, taxes of any kind; and personal expenses.

During their stay in Toronto, Round 3 Winners and their parents/guardians may be captured in audio, video and photographic recording and will participate in video interviews (the “Footage”) and must consent to such Footage, as well as the Performance Footage, being used by CBC and Sponsor (if any) in their sole discretion, in any and all media, including without limitation, in whole or in part, including on a CBC broadcast, social media, and/or a CBC or Sponsor website.

Round 3 Winners and their parents/guardians are responsible for obtaining a valid passport and/or other required travel documentation at their own expense. National Semi-Finalist Winners may be required by the hotel to provide a valid credit card to cover incidental expenses. If a Round 3 Winner is unable to travel because they lack proper documentation, the prize will be forfeited without compensation and a new winner may be selected by CBC, in its sole discretion.

Round 3 Winners must agree to and be available to travel between March 25-27, 2017 for the National Prize and be willing and able to participate in all aspects of the National Prize, including on the dates, described above. They must also be available for one day between March 21-24, 2017 for a pre-recorded interview to be used on the finale broadcast. If a Round 3 Winner is unable to travel on the designated dates, or is not willing and able to participate in all aspects of the Round 3 Prize described above, the prize will be forfeited without compensation and a new Round 3 Winner may be selected by CBC, in its sole discretion.

Round 4: National Contest
There is one (1) Grand Prize available to be awarded (as described below) in the Round 4 National Contest, based on the Searchlight Judging Panel’s decision using the Searchlight Judging Criteria.
Once confirmed and announced as National-Semi Finalist Winner, Your Video will posted for the National Finals on the Website (the “Finalist Video”) and will be subject to public voting from Tuesday, March 21 at 3:00 p.m. ET to Friday, April 7, 2:59 p.m. ET (the “Round 4 Voting Period”). The results of the public vote will be published by the broadcast date, April 9, via CBC Music's Facebook and Twitter accounts.
The Celebrity Judging Panel will select one (1) winner of the National Contest (the “Grand Prize Winner”) based on the Judging Criteria, to receive the Grand Prize (described below). The Grand Prize Winner will be notified in person. If the Grand Prize Winner declines the prize, or fails to return the required release form, the Grand Prize will be forfeited and CBC has the right, at its sole discretion, to select another Grand Prize Winner.

The Grand Prize Winner will be announced on the Searchlight Show, to be aired April 9, 2017.

Judging Panels and Judging Criteria

For all judging portions of the Contest, the selected judges will give Your Video or the Artist /Band Performance (as the case may be) a score out of 10 using the following criteria (“Judging Criteria”):
General impression of the song
Quality of music and lyric composition
Voice
Quality of live performance (Round 4 National Contest only)

Every judging panel will, in their sole discretion, determine the amount of attention it pays to any individual Submission or Video. In the event of a tie (public voting or judging scores), the winner of the tie will be decided by the judging panel of that contest round, in its sole discretion.

4. DESCRIPTION OF GRAND PRIZE

The Grand Prize Winner will receive (the “Grand Prize”):

The Canadian Musician Career Booster kit, including studio session, mentorship, album duplication and distribution, from Canadian Musician Magazine. Click for full details. (Approximate value: $25,000).

A 10-day residency at the Banff Centre (the “Residency”)(six days writing, four days recording), for up to four band members of the Grand Prize Winner. The Residency will be from April 15 to April 24, 2017, with arrival on April 14 and the departure on April 25. The Residency will include: a celebrity mentor (selected by the Banff Centre and NAC), travel and costs in Banff, return travel to/from Banff, studio in the music facilities, Banff faculty recording engineer and studio staff for four days of recording (approximate value of prize, $8,750 per member).

Banff Centre’s “Performance in the Park” in June 2017, as part of its public events series. The Winner will enter into good faith negotiations with the Banff Centre regarding the terms of such participation (winner will receive all inclusive fee of $5,000 to cover performance and travel and accommodation).

An original song commission from CBC for the Grand Prize Winner (value: $3,000) (the “Commissioned Song”). Six days of the Residency will be devoted to writing the Commissioned Song under the guidance of the mentor.

An audio recording of the Commissioned Song produced at and by the Banff Centre (the “Commission Recording”).

A commission from the National Arts Centre for each National Semi-Finalist Winner to perform a new song at the NAC theatre in Ottawa on July 2, 2017, as part of the NAC “Canada Scene” program’s celebratory Canada Day weekend. Commission includes artists fees, travel, accommodation, per diem, production expenses and marketing (value: approximately $4,500 per artist/band member.

An opening act slot at the CBCMusic.ca Festival in 2017 with compensation pursuant to the terms of CBC’s collective agreements with the Canadian Federation of Musicians (the “CBC/CFM Agreement”) or and ACTRA (“CBC/ACTRA Agreement”), as applicable; and

An audio and audio/video recording of the performance at that live music event, produced by CBC (the “Winner Recording” and the “Winner Video”, respectively) with compensation pursuant to the CBC/CFM Agreement or the CBC/ACTRA Agreement, as applicable.

The total approximate retail value of the Grand Prize for the winning artist/band member is $46,250, which comprises: $4,500 from NAC (per artist); $8,750 from Banff Centre(per artist); $5,000 for the Banff Centre’s Performance in the Park; $3,000 for CBC song commission; and the $25,000 Canadian Musician Career Booster kit. Grand Prize also includes travel, accommodation and per diems for up to 5 (five) band members, as indicated above. Value of travel, accommodation and per diem will vary depending on winner location.

Grand Prize Winner must be available and willing to participate in all the dates and activities as set out in the Prize description set out above. As well, the Grand Prize Winner must be willing, if asked, to participate in
Banff Centre public events and conversations during the term of the Residency, and Banff Centre’s “Performance in the Park” on June 9th and 10th, 2017, as part of its public events series. The Winner will receive an all-inclusive fee of $5,000 to cover the
Winner’s performance, travel and accommodations.

Grand Prize Winner will share the publishing rights in the Commissioned Song equally with CBC (Grand Prize Winner will retain 50% and CBC will hold 50%). Banff Centre will produce the Commission Recording, and Grand Prize Winner will be the owner of the Commission Recording. Grand Prize Winner will grant CBC, Banff Centre and NAC the right, but not the obligation, to use the Commission Recording in any form, for any purpose, and in any media, in perpetuity.

CBC, Banff and NAC will each file cue sheets with SOCAN for any payments due to its own use of the Commission Recording, Winner Recording and Winner Video and will be responsible for any associated payments which may be due in accordance with CBC’s agreements with Canadian Federation of Musicians, ACTRA, or Writer’s Guild of Canada for performance fees.

CBC will create the Winner Video and the Winner Recording and CBC will have the right to use the Commissioned Song in the Winner Video and the Winner Recording unlimitedly without additional payment (including to any Artist, Band, publisher or label) for any exploitation. As producer, CBC will be the owner of the Winner Video and the Winner Recording and will have the right but not the obligation to use the Winner Video and Winner Recording in its sole discretion, in any form and in any media, in perpetuity.

5. GENERAL RULES

5.1. Each Artist/Band that advances through any Round of the Contest (each a “Winner”) hereby declares their eligibility as stipulated in Section 2 of these Contest Rules, agrees that their name, image and/or voice may be used for advertising purposes related to the Contest free of charge, and hereby releases CBC from all liability for any damage or loss arising from participation in the Contest or from the awarding, acceptance or use of the prize. Each Winner agrees to sign a hard copy release provided by CBC to this effect, upon request.

5.2. The prizes described above will be accepted as is and may not be exchanged or refunded for an amount of money, sold or transferred. No substitutions will be allowed. Any unused portion of a prize will be forfeited.

5.3. Refusal to accept a prize releases the CBC from any obligation toward the Winner.

5.4. If a contestant makes any false statement, (s)he will be automatically disqualified from the Contest.

5.5. The CBC assumes no liability for any loss, damage or injury, including without limitation: (i) lost, stolen, delayed, damaged, misdirected, late, destroyed, illegible or incomplete entries; (ii) loss, theft or damage to software or computer or telephone data, including any breach of privacy; (iii) fraudulent calls; (iv) inability of any person to participate in the Contest for any reason including mistaken addresses on mail or e-mail; technical, computer or telephone malfunctions or other problems with computer on-line systems, servers, access providers, computer equipment, or software; congestion on the internet or at any website, or any combination of the foregoing; (v) damage to any person’s computer, including as a result of playing or downloading any material relating to the Contest; (vi) any delay or inability to act resulting from an event or situation beyond their control, including a strike, lockout or other labour dispute at their location or the locations of the organizations and businesses whose services are used to administer this Contest; or (vii) prizes that are lost, damaged or misdirected during shipping.

5.6. Contestants found tampering with or abusing any aspect of the Contest, including but not limited to acting in violation of the Contest Rules, attempting to participate in the Contest more than the maximum number of times allowed, to be acting with the intent to disrupt the normal operation of the Contest, as determined by CBC, will be disqualified. The discovery of any use of robotic, automatic, macro, programmed, third party or like methods to participate in the Contest will void any attempted participation effected by such methods and the disqualification of the contestant utilizing the same in CBC's sole and absolute discretion.

5.7. When the Contest Rules allow entry via Facebook, Twitter or any other social network, the terms of use of these social networks apply and the social network, as well as its directors and officers, assume no liability whatsoever in connection with the Contest.

5.8. CBC reserves the right to cancel or suspend the Contest should a virus, bug or other cause beyond their reasonable control corrupt the security or proper administration of the Contest. Any attempt to deliberately damage any website or to undermine the legitimate operation of the Contest is a violation of criminal and civil laws. Should such an attempt be made, CBC reserves the right to seek remedies and damages to the fullest extent permitted by law, including criminal prosecution.

5.9. All personal information, such as name and contact information, is collected by CBC solely for the purposes of administering the Contest and will not be used for any other purpose without your express consent. By providing this information, you consent to it being used for the stated purposes. Please see CBC’s privacy policy at http://www.cbc.ca/aboutcbc/discover/privacy.html.

5.10 If the identity of a contestant is disputed, the authorized account holder of the e-mail address submitted at the time of entry will be deemed to be the contestant. The individual assigned to the e-mail address for the domain associated with the submitted e-mail address is considered the authorized account holder. A selected contestant may be required to provide proof that (s)he is the authorized account holder of the e-mail address associated with the selected entry. All entries must be submitted from a valid e-mail account that may be identified by reverse domain name search. The sole determinant of time for the purposes of receipt of a valid entry in the Contest will be the Contest server.

5.11 Odds of winning depend on the number of eligible entries. All entries that are incomplete, illegible, damaged, irregular, have been submitted through illicit means, using any robotic, automatic programmed method that artificially increases the odds of winning or do not conform to or satisfy any condition of the Contest Rules may be disqualified by the CBC. CBC is not responsible for any errors or omissions in printing or advertising the Contest.

5.12 CBC reserves the right to amend the Contest Rules or to terminate the Contest at any time without any liability to any contestant. Any amendments to the Contest Rules will be posted on the Website. Should you wish to withdraw your Submission as a result of any changes to the Contest Rules you may do so by contacting the CBC using the Contest email address listed on the Website.

5.13 By entering and participating in the Contest, you agree to abide by the Contest Rules and the decisions of CBC, and/or the judging panels, which decisions are final and binding on all contestants.

5.14 Contest Rules are available on the Website.

5.15 It is a priority for CBC to create online contests that are accessible to all Canadians including people with visual, hearing, motor and cognitive challenges. For more information about how CBC makes this possible please visit www.cbc.ca/accessibility. If you have any accessibility requirements or special needs, please contact the contest coordinator, as noted below.

Date January 17, 2017
Name of Contest coordinator: Brad Frenette
Title: Executive Producer, CBC Music
CANADIAN BROADCASTING CORPORATION